Master Timeline

November 2005

June

- Award/Scholarship Committee, during early June, prepares announcement flyer for scholarship/grants winner to be distributed at annual meeting

- Finance Committee reviews treasurer’s report and prepares Finance Committee report

- Treasurer prepares semi-annual report for annual conference

At the ALA Annual Conference

- Annual Conference – installation of new officers

July

- Annual Program Chair begins planning for program in 2 years down the road

- Chapter Treasurers prepare semi-annual report and send to National Treasurer

- Membership Committee mails directories that were not picked up at annual conference

August

September

- Committee Chairs send email to team members to get everyone on board, and share agenda items and tasks to be carried on for the year

October

- Scholarship Committee announces scholarships available to Library Schools

November

- Semi-annual committee report due November 30.

- President continues working on budget and submit the budget proposal for approval at the mid-winter Board meeting

- President contacts ALA presidential candidates to come to the Board meeting at the mid-winter

December

- Executive Director solicits agenda items for Midwinter Meeting

January

- Chapter Treasurers prepare Annual report for National Treasurer

- Finance committee reviews treasurer report and prepares Finance committee report

- Local Arrangement Committee begins search for restaurant for Annual Banquet

- National Treasurer prepares report for the annual conference

- Nomination Committee solicits names for annual election (announce via listserv)

- Scholarship Committee follows up to library schools about scholarship applications

- ALA Mid-winter (all committees report on progress and status)

February

- Nomination Committee contacts potential candidates to run in election

- Public Relations Committee solicits vendors for advertisements in Directory and possible donation to Annual Program

March

- Award Committee will announce to the listserv by March 1st for 1) CALA Distinguished Award; 2) CALA President's Award

- Deadline for receiving scholarship applications

- Scholarship Committee reviews Scholarship/Grants applications with committee members (Goes through selection process)

- Local Committee begins soliciting door prizes for Annual Program, Selects Restaurant for Annual Banquet, and requests check from Treasurer for Deposit

- Nomination committee finalizes list of candidates for annual election and compiles biography and statement to be ready for election

- Membership Chair reminds members of Membership renewal deadline March 31 in order to be eligible to vote at annual Election

- President-Elect issues “call for volunteers” to serve on all standing committees and task force, etc. at the beginning of the month

- National Treasurer collects and compiles all reports from Chapter Treasurers in preparation of tax return to be filed next month

April

- Local Arrangement Committee announces Annual Banquet and Ticket Info and deadline for early bird on listserv and website.

- Election Committee announces Annual election open (reminds member of last date to vote) on listserv

- Membership Committee prepares Directory for printing and checks with printers for price quotes

- President-Elect announces committee appointment, forwards to the Membership chair for inclusion in the directory

- Scholarship Committee announces Scholarship/Grants winners

- Treasurer prepares Tax Return for IRS

May

- Announce early bird deadline and cut off date for receiving payment for Annual Banquet

- Election Committee announces Election results and forward results to Membership Committee to include new elected officers in the directory

- Committee Reports due on May 31

- Membership Committee generates membership list for distribution of directory at Annual Conference

- Scholarship Committee prepares Press Release for scholarship/grant winners and requests checks for scholarship winner from Treasurer

- Local Arrangement Committee solicits volunteers to staff booth at annual meeting

- Award Committee notifies Treasurer to have checks ready for grants winner(s)

- Executive Director solicits agenda items for annual meeting (annual conference in conjunction with ALA)