CALA TREASURER

CALA TREASURER

CHARGE

The Treasurer is charged with managing CALA funds.

TERM(S) OF OFFICE

Elected to serve a
two-year term. Can be re-elected to serve a consecutive two-year term.

MAJOR RESPONSIBILITIES

1.      To
collect and disburse all CALA funds under the instruction of the Board or the
Executive Committee.

2.      To
sign all checks drawn on CALA funds in accordance with budget provisions.

3.      To
keep regular accounts. These shall be open to the inspection of all Board
members.

4.      To
furnish periodic financial statements at requests of the Board, the President,
and the Executive Director.

5.      To
serve as an ex-officio member of the Finance Committee.

6.      To
submit an annual report to the President and the Board prior to the annual
membership meeting.

7.      To
prepare donation receipts to members for tax purposes.

8.      To
prepare the annual IRS Tax Form in compliance with IRS Non-Profit status.

PROCEDURE

1.      Maintains
individual files on all officers, liaisons, and committees, including reports,
due payments (checks or online), donation receipts, and tax statements.

2.      Reconciles
monthly reports with bank statements.

3.      Prepares
quarterly report for the Board.

4.      Maintains
various funds in accounts.

COMMUNICATION & CONSULTATION

1.      President

2.      2nd
Vice President/President-Elect

3.      Immediate
Past President

4.      Executive
Committee and Board officers

5.      Committee
chairs and members

6.      Membership
Committee Chair

7.      Public
Relations/Fund Raising Committee Chair

8.      Finance
Committee Chair

RECORD KEEPING

Maintains copies of all correspondence.

TIMELINE

July

  1. New Treasurer reviews all
    files with the past treasurer.
  2. Deposits all checks and
    cash collected at annual banquet.

October

Prepares quarterly report for the
Executive Committee.

January

  1. Prepares semi-annual
    report for the Executive Committee and the Midwinter Board meeting.
  2. Reminds all chapter
    treasurers to submit their annual report in order to prepare for IRS Tax
    Form.

Post Midwinter

Keeps in contact with Membership
Committee Chair to ensure the voting privilege of current members who have paid
dues.

April

Prepares
quarterly report for the Executive Committee.

June

Prepares
annual report for the Executive Committee and Board meeting at the Annual
conference.

Annual

  1. Attends Board meeting at the Annual
    conference.
  2. Assists Local Arrangement Committee at the
    annual banquet.

REPORT DUE DATES

Interim:

  1. Annual budget to be presented at Midwinter
  2. Financial reports at Midwinter

Annual:

Financial reports at the Annual
conference

USEFUL RESOURCES & HINTS/REMINDERS

  1. Deadline for filing annual
    tax statement is May 15.
  2. It is helpful to reconcile
    monthly reports with monthly bank statements to avoid major problems.
  3. Keep a copy of all
    transactions, whether they be deposits to the bank, checks issued or checks
    received.